Assessor Parcel

Overview

The Assessor Parcel database contains owner, use, and assessment information for each parcel in the assessment area. The data format can be tailored to correspond to county requirements, if data exchange between the district and the county is desired. The database may be used for the following functions:

1. Calculating annual assessments to be billed directly or to be submitted to the county for billing.
2. Calculating charges for water availability, connection fees, fire district charges, etc., for district use and/or billing.
3. Creating and processing information for an assessment district.
4. Exchanging data with the county.

Assessments may be calculated based on designated factors in the parcel records, such as acreage, land/improvement values, distance from pipelines, and availability of services. For direct billing, the parcel database may be linked to miscellaneous accounts receivable. Reports include cross reference lists, rate summaries, mailing labels, post cards, and other tailored reports such as an assessor's roll.

Programs are available to load the database from county data.

Reporting Functions

Cross Reference Lists

The cross reference list may be printed for the entire area or for a sub-area, in order by parcel number, owner name or parcel address.

Information includes parcel number, name, address, acreage, factors used in the assessment calculation, assessed amount, and the assessed valuation of land and improvements.

Rate Summary

The rate summary is based on the structure of the assessment calculation. It counts the number of parcels and the assessed amount by parcel size (acreage), with subgroups based on the other factors in the assessment calculation.

Mailing Labels

Mailing labels may be printed for the area or for a sub-area. If a person or company owns multiple parcels within the area, only one label is printed. Labels are presorted by zip+4 and regular zip. A report is printed for use by the post office.

Post Cards

This program addresses continuous-form post cards, using the same criteria as the mailing labels (selection by area, eliminating duplicate names and providing post office presort information).

Posting Functions

The assessment calculation program calculates the assessment for each parcel based on a rate table and designated factors in the parcel record. The amount calculated is placed in the parcel record for subsequent reporting and, if applicable, submitting to the county assessor's office for inclusion in the tax bills. For direct billing, the parcel database may be linked to miscellaneous accounts receivable.

Maintenance Functions

Parcel Record

Maintenance functions for the parcel record include add, change, delete, inquire and print.

Rate Table

A rate table maintenance program includes functions for add, change, delete, inquire and print.